Pauline Charlot
Special Projects Manager
Skills
Project Management
Program Creation
Event Production
Client Development
Microsoft Excel
Google Workspace
Adobe Suite (basics)
I excel in coordinating operations for a variety of industries:
Disaster Services
Experiential Production
Luxury Events
through a belief that truly great work emerges when the backend processes work with intelligent and adaptable systems.
My project management experience at De-Yan and SJS Events spans 8 7-figure commercial events and 3 international presences, where I have optimized operations between creative and production teams, developed key communication materials, and successfully managed 4 day-of productions, including 3 weddings, and 1 brand pop-up.
My aim is to empower community-driven organizations through innovative and impactful business development, working to creating a lasting positive societal impact. My work at the American Red Cross involves designing and leading disaster preparedness training for the O'ahu Staffing Team and providing accurate information on deployment metrics for potential threats such as Hurricane Kiko.
With a B.A. in Political Economy from Georgetown University and a certificate in building data science solutions with AI from MIT, I’m well-equipped to deliver data-driven solutions and prioritize quantitative analysis in my decision-making.
Institution
Degree
Member of the Georgetown Social Responsibility Network
Institute of Technology
Company
Contribution
Pacific Islands Region
Disaster Cycle Services: Workforce Engagement Regional Program Lead Volunteer
July 2025 - Present
Redesigned & automated the Pacific Island Region volunteer onboarding spreadsheet tracker which receives 5+ applications daily, streamlining data management & enhancing visibility into new volunteer metrics which provides information & strategic insights to the Disaster Workforce Engagement Manager for accurate decision-making
Created an in-depth 23 page interactive & highly informative manual for new members of the Workforce Engagement Team, providing a direct pathway for success for volunteers
Assistant Project Manager
Freelance
August 2024 - June 2025
Clients:
Pepsico IBC 2025
ATM Brand Refresh 2025
Youtube Brandcast 2025
Pinterest Presents 2024
BigFace Store Launch 2024
HomeGoods Deck-the-everything Day 2024
Meta Connect 2024
Snap Partner Summit 2024
Provided input regarding website content, related to a 7-figure retail client, to improve high-quality & revenue-generating leads for their new store launch using marketing acumen
Developed key interdepartmental operational communication materials, ensuring smooth collaboration between the creative & production teams, such as coordinating with 5+ creatives to produce a 100+ slide animation presentation for PepsiCo to maintain an aesthetically driven & functional event increasing stakeholder confidence
Managed 5k+ digital files using Google Workspace/Dropbox & became the digital resource lead for a Fortune 500 client, demonstrating the ability to produce competent internal organization systems
Navigated complex & 'gray' areas, identifying creative solutions to challenges. Synthesized & communicated insights on areas of opportunities to improve novel operations, including creating a spreadsheet format adopted by other internal teams
Guided & directed 4 brand ambassadors for a Pinterest activation brand pop-up, ensuring their comfort & providing consistent direction through clear verbal communication
Provided budget support including organizing & submitting vendor invoices & tracked expenses, ensuring business compliance with contracts
Formatted design plans for executive approval on 3 new store openings & 2 brand refreshes
Wedding Event
Consultants
Event Producer
January 2024 - April 2024
Wedding Locations:
San Juan, Puerto Rico
Clearwater Beach, Florida
Marrakesh, Morocco
Negotiated $500k+ venue contracts, securing $25k+ savings for clients & diplomatically ensuring that contract limitations, guidelines, & rules are communicated to clients
Contributed to day-of event execution, coordinating with 20+ vendors for 3 wedding productions (1 international)
Drafted & updated event contracts, invoices, & marketing materials developing business partnerships
Sales Supervisor
March 2022 - March 2023
Generated $300k+ in revenue during my position through customer service & personal sales
Booked, facilitated, & helped host a full suite of onsite private events in the retail location resulting in $30k+ of sales
Took photos for social media & marketing, styled models, & wrote captions engaging store Instagram follower count of 2k+
Conducted inventory management for $200k+ in retail value with a high level of organization & operational oversight
Trained 2 new staff members & ensured comprehensive understanding of store policies & procedures preserving company culture
Analyzed key metrics on end-of-day store sales of $10k+ using Microsoft Excel for corporate oversight